Microsoft 365: A side-by-side analysisįor demonstration purposes, I recommend that you use your own email address to avoid sending a message to someone else. How to return first and last times from timestamps in Microsoft ExcelĬhecklist: Microsoft 365 app and services deployments on Macs Get Microsoft Office Pro and lifetime access to 5 top apps for $59.99 The rule removes a huge burden - the burden of remembering to copy other people manually. As a result, you won’t have to remember to add addresses to the Cc and Bcc controls. We’re narrowing this one down to sending a copy of an email to a specific person or group. How to create a rule in OutlookĬreating a rule in Outlook is a huge topic. The resulting wizard is different, but you should have no problem. In Outlook Mail, click the Settings option and click the View All Outlook Settings link at the bottom of the Settings pane. If you’re creating a new email, this option isn’t available. If an existing email is “open,” the Rules option is on the Message tab. In the Move group, click the Rules dropdown. You need to be in the mail window to access rules as follows:Ģ. The instructions are a set of steps taken when triggered. The trigger can be many things in this case, the trigger is sending an email. Simply put, a rule is a triggered set of instructions.
I’m using Microsoft 365 Desktop on a Windows 10 64-bit system but you can use earlier versions of Outlook. Rules are easy to implement, and once they’re in place, you won’t have to remember a thing other than to delete the rule when it’s no longer relevant. In this tutorial, I’ll show you how to set up a rule in Microsoft Outlook that automatically sends a copy of an email depending on the conditions that you specify. Microsoft 365: A side-by-side analysis w/checklist (TechRepublic Premium) It’s not a lot of wasted time, but it’s annoying, and you can prevent it. Most of us remember after sending the message, so we forward the message from the Send folder. There are lots of situations where you’d be expected to remember to add an address to the Cc or Bcc controls when sending emails. Imagine that you want to send a copy of an email message to a specific person. The easier we can make that process, the better. Sending email messages is a huge part of our day-to-day routines. For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. If you routinely forget to copy people when sending an email, create a rule in Microsoft Outlook–then, you can forget about it without worry. How to send a copy of an email using a rule in Microsoft Outlook
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